Job Description

Bookkeeper – Part-time, Onsite Only

Who should apply?

This position is a great fit for an experienced bookkeeper who enjoys both day-to-day accounting, custom accounting duties, and digging into special projects. Success in this role requires strong QuickBooks Desktop skills, attention to detail, and a willingness to wear multiple hats in an onsite, small-business environment.

About Bavelle Technologies

We started the company almost 30 years ago, but it still feels like a “Start Up” aspiring to be bigger and better. Our customers range from Small Businesses to Large Enterprises, in both the Private and Public sectors.

We hold ISO 9001, and 27001 certifications and a GSA contract with the Federal Government.

Our work culture is demanding and yet provides work-life balance with mostly consistent and predictable work schedules.

Position Summary

Reporting to Office Manager, this position is a part-time, long-term role responsible for supporting bookkeeping and business administration tasks. We are seeking an experienced Part-Time Bookkeeper with strong QuickBooks Desktop expertise.  The successful candidate will be comfortable handling all accounting tasks while also being asked to wear multiple hats and work independently in a dynamic small-business environment.

Duties and Responsibilities

• Bookkeeping -Using Quickbooks Desktop perform recurring and vital business functions.
  • Invoicing/professional services: Prepare monthly and quarterly customer invoices to align with service agreements unique to each client; send backup details to clients for professional services.
  • Receivables: Post customer payments (check and EFT); prepare bank deposits.
  • Payables: Manage vendors; maintain records and contact info; verify invoices for accuracy; track payments and payment schedules; resolve discrepancies; assist with onboarding including W-9s, insurance certificates, etc.
  • Invoices for special projects, hardware, and software.
  • Reconciliations: All checking accounts, savings accounts, and credit cards in a timely and precise manner.
  • Sales Taxes: calculate and file returns in an accurate and timely manner
  • Payroll: Although this position does not include running payroll at this time, this individual will need to act on State notices for employment tax payments, submit contributions to individual IRA accounts, calculate benefits withholding amounts.
  • Sales Process: Work closely with Infrastructure Manager on the full sales cycle for hardware and software; conduct biweekly audit of related reports to ensure alignment.
  • Affiliates: Manage P&L report for affiliate company along with all custom transactions and tracking of related sales orders, purchase orders, and invoices.
  • General Accounting: Research and resolve accounting discrepancies. Recommend process improvements and stronger internal controls.
• Administration – Work with Office Manager to learn relevant business processes to assist with data reporting and tracking relevant metrics.
• Projects: Assist in preparing spreadsheets to analyze customer plans for professional services and related and pricing, sales commissions, GSA product pricing and reporting, etc.
• Office: Assist with maintaining routine office tasks and special events and projects.

Job Requirements

• Availability to work approximately 5 hours/day onsite over a 5-day work week
• At least 2 years of extensive experience with QuickBooks Desktop
• Excellent computer and MS Office expertise (Outlook, Word, Excel)
• Strong organizational skills and interpersonal skills
• Self-starter with the desire to learn, excel and thrive in a business environment
• 25 hours a week (flexible schedule) within business hours of Mon-Fri 8:30am-5:30pm
• Onsite work only
• Authorization to work in USA
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field
• Experience supporting small businesses or entrepreneurial organizations

“Must have” Qualifications

• 3+ years bookkeeping experience including receivables, payables, vendor management
• Quickbooks Desktop experience
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field
• Experience supporting small businesses or entrepreneurial organizations

“Nice to have” qualifications

• Prior work in B2B, IT, or Cyber Security environments
• GSA Contract Administration
• ISO and CMMC certification
• Familiarity with custom processes
• Experience improving accounting procedures and workflows
• Payroll processing
• Fluency in Spanish or Hebrew

Who is Bavelle?

Bavelle is an ISO 27001- and 9001-certified Business Technology Solutions provider established nearly 30 years ago and focused on delivering Cyber Security and other leading-edge business solutions. Our office is centrally located in East Hanover, New Jersey, with easy access to major highways.

IMPORTANT NOTES

• We are NOT a recruiter or contract placement firm
• NO RECRUITERS OR AGENCIES
• Onsite position – local candidates only – no hybrid or remote work available
• Work authorization: United States (Citizenship or Green Card Required)
• All applicants are required to provide a link to their LinkedIn profile

What We’re Looking For

We value someone who is more than a data-entry bookkeeper. We’re looking for a trusted financial team member who can handle routine accounting tasks efficiently, dig into details when needed, create custom solutions, identify issues before they become problems, and contribute to the success of a small company where flexibility and initiative are highly valued.

Email resumes to: hr@bavelle.com.  Please include your LinkedInprofile in your resume

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