Job Description

Detail is your superpower. Whether you’re wrangling a packed calendar, producing flawless documents under pressure, or keeping a busy practice group running without a hitch, you do it all with professionalism, precision, and a steady hand. A well-regarded law firm is looking for a Legal Executive Assistant to become a trusted backbone of its bankruptcy practice group. This is an ideal opportunity for an experienced legal secretary or executive assistant who takes ownership of their work, communicates with grace under pressure, and finds genuine satisfaction in being the person everyone can count on.

Key Responsibilities:

• Act as a central point of operational support for a team of attorneys, keeping work moving efficiently, anticipating needs, and ensuring nothing falls through the cracks.
• Produce a wide range of polished written materials, from meeting materials and reports to complex legal documents and client-facing presentations, with a keen eye for accuracy and formatting.
• Own the details of attorney schedules, including meeting coordination, travel logistics, and calendar stewardship across competing priorities.
• Manage committee-related responsibilities and event coordination on behalf of assigned attorneys, including organizing materials and overseeing logistical arrangements.
• Handle incoming and outgoing communications with professionalism and discretion, ensuring messages are captured and conveyed accurately and promptly.
• Build and maintain an organized, reliable filing infrastructure that protects the integrity of client records and supports easy retrieval.
• Step in as a collaborative resource for colleagues during high-volume periods, contributing to a team culture of mutual support and shared accountability.

Why You’ll Love Working Here:

• A firm that prioritizes the full well-being of employees with comprehensive health benefits, wellness initiatives, and professional development opportunities.
• Competitive pay and an impressive benefits package, including medical, dental, vision, 401(k), paid time off, and more.
• This role offers a hybrid work model with three days in office per week.

What We’re Looking For:

• Grounded in legal environments. You have at least two years of hands-on experience as a legal secretary or executive assistant in a law firm or professional services setting.
• A document powerhouse. You work in Microsoft at an advanced level and pick up new tools quickly.
• Editorially sharp. You catch what others miss. Your ability to review written materials for structure, grammar, and accuracy using standard editing conventions is second nature.
• A natural communicator. You interact with attorneys, clients, and colleagues at every level with warmth, adapting your approach to fit the audience and the moment.
• Highly organized and self-directed. You build systems that work, and take personal pride in the professionalism of your output.
• A true team player. You show up for your colleagues, pitch in when workloads spike, and contribute to an environment where everyone does their best work.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

To apply, please send a resume to legal@hawthornelane.com. 

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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